To all the colleges, departments and divisions,
South China Agricultural University Interim Regulations on International Student Status, which have been discussed and passed in the 22nd office meeting of SCAU presidents in 2015, is now issued to you. Please implement them accordingly.
South China Agricultural University
South China Agricultural University
Interim Regulations on International Student Status
Chapter I General Principles
Article 1 In order to further standardize the teaching management of international students in SCAU(hereafter referred to as “international students”) and better the education quality of international students and with reference to Management Regulations on International Students in Schools of Higher Education (the 9th order jointly issued by the Ministry of Education, the Ministry of Foreign Affairs and the Ministry of Public Security ), to Articles of Regulations Concerning Undergraduate Student Status of SCAU(No. 91, 2009, Office of SCAU), and to Articles of Regulations Concerning Postgraduate Student Status of SCAU (No. 82, 2010, Office of SCAU)in combination with the condition of the teaching management of international students in SCAU, regulations are formulated as follows.
Article 2 Receiving and educating international students is an undertaking of strategic importance which helps enhance the cooperation between China and other countries in the world in areas of education, cultural exchange, and economy and trade, promote the friendship between , and further understanding of, the Chinese people and people from other countries, and strengthen the educational internationalization of SCAU.
Article 3 When receiving international students, we should follow China’s foreign policy and observe the Chinese educational system with reference to the conditions of their respective countries, and implement the principle of maintaining standards, enrolling the best in selection and conducting convergent management.
Article 4 The teaching and education of international students will be implemented basically according to the curriculum schedules of every education program. Only with the approval by the Academic Affairs Division can some teaching links be made adjusted to the characteristics and requirements of international students.
Article 5 International students are required to discipline themselves and should be offered timely help in studies when necessary. They should be taught according to their abilities with strict management.
Chapter II Legal Liability and Obligation
Article 6 International students must observe the laws and regulations of PRC and the rules and regulations of SCAU, and respect the moral codes and the customs of the Chinese people.
Article 7 SCAU highly respects international students’ ethnic customs and religious beliefs but no place is offered them to perform religious ceremonies. Religious activities and gatherings are strictly forbidden on campus. Those who violate the regulations to conduct religious activities will be dissuaded and curbed. The serious violators will be expelled from the University and the cases will be forwarded to the Division of Exit and Entry Administration Department of Public Security of Guangzhou to cancel the study visas. Those who violate the acts of the entry and exit management for foreigners or of security administration will be punished by the public security organs. If the cases constitute crimes, the students shall be investigated for criminal responsibilities by judicial organs according to law.
Article 8 International students who conduct such activities as publication, association, assembly, parade and demonstration within the Chinese territory must strictly observe the Chinese laws and regulations.
Article 9 It is forbidden to post signs and distribute propaganda materials and printed materials without authorization.
Article 10 Gambling, heavy alcoholic drinking, fighting, taking drugs and other acts which severely interferes the teaching, research and order of the University are strictly forbidden.
Chapter III Admission and Registration
Article 11 International students should submit to College of International Education (hereinafter referred to as CIE ) for examination and verification such documents as Admission Application Forms, Graduation Certificates of the Highest Education and Degree, photocopies of academic reports (If they are neither in Chinese nor in English, the original copies with notarization in Chinese or in English should be provided), photocopies of passports and visas, photocopies of HSK certificates and of HSK scores, and their own photos before June 15th of the year. All these documents will be forwarded to the Academic Affairs Division or Postgraduate School of SCAU for approval. Thereafter, they will be forwarded to the Education Department of Guangdong Province and the Foreign Affairs Office of Guangdong Province respective for ratification and then to the Ministry of Education of the People’s Republic of China for file-keeping. Lastly, China Scholarship Council will have the electronic registration of these international students’ student status. After they are formally enrolled, CIE will supply them with Letters of Admission and Visa Application for Study in China (i.e., JW201/202). With Letters of Admission and JW201/202, the enrolled students shall go to the Chinese Embassy or Consulate in their own countries to comply with formalities of applying visas to China.
With relevant documents such as Letters of Admission, JW201/202, and Record of Medical Examination for Foreigners (required to be verified by Guangdong International Travel Healthcare Center), newly enrolled students should come to get registered in CIE within the designated period of time and complete the registration procedure. Those who cannot get registered within the designated period of time for some reason must ask for leave from CIE in written form. The duration of leave should not exceed two weeks. Those who fail to ask for leave or exceed two weeks of duration of leave (except for force majeure factors) are regarded as voluntarily giving up their enrollment.
After the registration, newly enrolled students should have medical reexamination within three months which is organized by the Hospital of SCAU. Those who do not meet the health standard of the Health Quarantine Law of the P.R.C. should at once comply with the formalities of dropping out of school or suspending school, and the expenses travelling back to their countries are covered by themselves.
Article 12 International students who study in China should hold ordinary passports. Those who hold diplomatic, official business, special passports should, before getting enrolled in the University, obtain certification from certain Chinese Embassies, declare that they will relinquish certain privileges during their study in China and go through relevant procedures in the Education Department of Guangdong Province, the Cooperation and Communication Department of the Education Ministry of the P.R.C., and the local public security organs in China.
Chapter IV Period of Schooling and Attending Class
Article 13 The period of schooling for undergraduate students lasts four years (the period for undergraduate students majoring in veterinary medicine is five years); the period for master degree students or doctor degree students is three years; the period for master-doctor continuous study is five years. The length of schooling (hereafter referred to as “the length”) for international undergraduates should by no means exceed six years; the length for international master’s degree students doesn’t exceed five years; the length for international doctor’s degree students doesn’t exceed seven years; the length for master-doctor continuous study doesn’t exceed years. The period of schooling don’t count the extended length.
Article 14 International students can choose any major for undergraduates or postgraduates. After the selection of courses, international students should attend class on time, finish their homework and sit the examinations. Should they not go through the procedures of registration, or selecting courses, or should they attend class or participate in the examinations without authorization, their examination results will be considered invalid.
Article 15 According to the education schedule, the credits obtained from other institutions of higher education in and outside China should be verified by CIE and the be forwarded to the Academic Affairs Division or the Postgraduate School for certification. Students who have uncertified credits must study relevant courses.
Article 16 International undergraduate students can be exempted from certain courses except College Chinese or Practical Writing. Course Exemption Form for International Undergraduates in SCAU should be filled by students themselves. After the approval of CIE and the college where the students study, the forms will be forwarded to the Academic Affairs Division for file-keeping. The photocopy of the form should be handed to CIE and the college where the students study for the record. International postgraduate students can be exempted from the politics and English courses, but General Introduction of China must be selected and learned.
Chapter V Examination and Grades
Article 17 The forms of examination are decided by the teachers according to the nature and characteristics of the courses and teaching requirements. They may be written examinations, oral examinations, or thesis writhing. After having completed the course prescribed in the curriculum schedules and having passed the examinations for those courses (above 45 points), students can get course credits. The conversion of grade point is referred to the relevant regulations of the Academics Affairs Division or the Postgraduate School.
Article 18 International students’ total mark of the term for each course will be granted by the course instructor according to the requirements of the curriculum and according to the comprehensive assessment of their term examination results and their regular grades. Their regular grades are given according to attendance, classroom discipline, experiments, internships, homework, classroom discussions, regular tests and mid-term examination results. If their total mark of the term doesn’t reach the standard, which means they have failed in the course, they can be allowed to participate in the make-up examination or retake failed courses.
Article 19 Within one term, if the miss of a class (including absence from class and leaving asking) for a single course amounts to one third of the total class hours, the examination qualification of this course shall be cancelled and the course in question shall be taken a second time.
Article 20 International students can apply for deferred examination due to official business, illness or other special reasons and should present relevant evidence to prove it before examination. Deferred examination results can be recorded as normal examination results.
Article 21 If students have failed in the examination of certain courses, those courses will receive no credits. If students have severely violated the examination discipline or have cheated in the examination, their examination results will be invalid.
Chapter VI Make-up Examination, Retaking Failed Courses
Article 22 If international undergraduate students fail in the total mark of the term for a compulsory course, they must retake the failed course. Those who have been absent from the examination without going through the procedures for deferred examination or those whose results have been cancelled due to the violation of the examination discipline or cheating in the examination must retake the failed course(s). The same failed course can be retaken at most twice. Those who fail in the optional course(s) may either retake the course(s) or select other courses of the same kind.
Article 23 If master’s degree students and doctor’s degree students take make-up examination or retake failed courses, the procedure shall be carried out according to the relevant regulations of Postgraduate School.
Article 24 The score of a course obtained by retaking the course shall be marked in the academic record as it actually is and shall be granted its corresponding credits. The courses that students have passed by participating in the make-up examination or by retaking failed courses due to severe violation or cheating in the examination shall be marked as “pass” and be given their corresponding credits.
Chapter VII Change of Major and Change of Supervisor
Article 25 International students who apply for a change of major must be justifiable and should submit their applications within one year after getting registered for the first semester.
Article 26 International students who need a change of major must fill out Application Form for the Change of Major. Undergraduate students’ application will be forwarded to the Academics Affairs Division for ratification after the approval by the college where students study and the college where the students are to transfer. Postgraduate students’ application will be forwarded to the Postgraduate School for ratification after the approval by the college where students study and the college where the students are to transfer as well as the supervisors. Thereafter, relevant student status files will be updated respectively by CIE.
Article 27 Due to special circumstances, postgraduate students can apply for a change of supervisor within the majors they study, but their applications must be submitted within one year after getting registered for the first semester. Postgraduate Students Application Form for the Change of Supervisor shall be filled in by students themselves. After the approval by the colleges and supervisors of both sides, the documents will be forwarded to Postgraduate School for ratification.
Chapter VIII Management of International Students
Awarded Chinese Government Scholarship
Article 28 According to principles, international students awarded Chinese government scholarship are not allowed to change majors, transfer to another school or extend the length of study. If they change majors, transfer to another school or extend the length of study without permission, their qualification of Chinese government scholarship will be cancelled.
Article 29 If it is indeed necessary to switch majors for special reasons, students themselves should apply in written form. The change of major can be applicable to bilateral agreement items under the condition that the items are ratified and approved by CIE, relevant departments of SCAU and China Scholarship Council. Independent recruitment projects must be ratified by CIE and relevant departments of SCAU, and then be forwarded to China Scholarship Council for file-keeping.
Article 30 Students can apply for transferring to another university in written form if it is due to special reasons. After the approval by CIE, students themselves can contact the universities that receive them and must obtain the universities’ Letters of Acceptance. Applicants should submit to their countries’ embassies in China the Letters of Acceptance of both universities that they transfer in and out. Then the embassies will provide the Letters of Confirmation and forward the documents (including the Letters of Confirmation and the Letters of Acceptance of both universities that they transfer in and out) to China Scholarship Council. Only after the ratification and approval by China Scholarship Council, can the students transfer to another university. Independent recruitment projects must be ratified by CIE and relevant departments of SCAU. Only after the approval, can the students transfer to another university. The relevant documents should be forwarded to China Scholarship Council for file-keeping.
Article 31 Students who due to special reasons need to extend the length of scholarship and continue to study in China should apply to the dispatch department of their countries with the help of CIE at the beginning of every year. The following documents should be provided when applying:
(1) Application Form for Extending the Length of Scholarship for Chinese Government Scholarship Students
(2) Transcript during the in-school period
(3) Evaluation views on students’ behavior and performance and extension views given by supervisors or the university.
The above mentioned documents must be submitted before April 30th of the year, otherwise they are not accepted. Only with the approval by the university and the ratification of China Scholarship Council can the application for the extension be valid. The postgraduate students for master’s degree or doctor’s degree who haven’t finished the study can apply for the extension once only and the length of extension cannot exceed one school year.
Article 32 The annual assessment of Chinese government scholarship
(1) According to the regulations of China Scholarship Council, all the international students who study in China for more than one year and enjoy the scholarship should accept the assessment of the year. The assessment includes study attitude, examination scores, attendance rate, behavior, records of award and punishment.
(2) Those who have passed the annual assessment will continue to enjoy the yearly scholarship the next year. For those who haven’t passed, their qualification to enjoy the scholarship will be terminated or cancelled. The length of the termination is one year.
(3) The Chinese government scholarship students whose scholarship has been terminated can apply in written form to participate in the annual assessment of the current year before the deadline for termination (April 30th of the year). If the assessment is qualified and approved by China Scholarship Council, the issue of scholarship will recover next academic year.
(4) If they plan to continue to study at their own expense after the scholarship termination, international students must submit the application. After the verification and approval by CIE, international students can continue to study. The relevant documents will be forwarded to Academic Affairs Division or Postgraduate School for file-keeping.
(5) The annual assessment of the Chinese Scholarship Students generally falls in late April. Please pay attention to the official website of China Scholarship Council www.csc.edu.cn and the official website of CIE http://cie.scau.edu.cn .
Article 33 The length of scholarship isn’t extended for students who don’t participate in or haven’t passed the annual assessment of scholarship.
Chapter IX Suspending Schooling and Resuming Schooling
Article 34 If any of the following situations occurs, international students can apply for suspension of schooling:
(1) When one cannot regularly attend classes due to a certain illness;
(2) When one needs to interrupt the study due to starting an undertaking, engaging in science and technology innovation, invention and so on;
(3) When one is absent from class for more than one third of the total class hours due to other reasons.
The period of suspension of schooling is generally one year but the accumulative total period of suspension should by no means be more than two years. During the period of suspension of schooling, the student status is retained and but the treatment for the students at school is not provided.
Article 35 International students who apply for suspension of schooling must fill in Application and Approval Form for Suspending Schooling. After the verification by international students’ colleges, the undergraduates’ forms are forwarded to Academic Affairs Division and the postgraduates’ forms are forwarded to Graduate School for ratification. The photocopy of Application and Approval Form for Suspending Schooling should be submitted to CIE for file-keeping.
Article 36 When the suspension of schooling comes to an end, international students should apply to the university on the stated date for resuming schooling with relevant references (including students’ application, Application Form for Resuming Schooling, Medical Treatment Certificate (for students who apply for resuming schooling after recovering), or Reservation Certificate for Retiring from Military Service (for students who apply for resuming schooling after military service) and so on). The undergraduates’ formalities must be ratified by Academic Affairs Division and the postgraduates’ formalities must be ratified by Graduate School. The photocopy of the ratification results should be submitted to CIE for file-keeping.
Article 37 If students suspend schooling due to injuries or illnesses, they must provide local hospital’s certificate for recuperation when applying for resuming schooling. Only when health reexamination is qualified, can the students resume schooling.
Chapter X Expulsion
Article 38 If any of the following situations occurs, international students are subject to expulsion:
(1) When one violate the laws and regulations of the People’s republic of China or the rule and regulations of SCAU;
(2) When one cannot continue to study due to serious illnesses diagnosed by the campus hospital or other medical units;
(3) When one doesn’t go through the formalities for resuming school if the suspension of schooling comes to an end, or when one is not permitted to resume schooling due to disqualification of medical reexamination after the suspension of schooling (out of injuries and illnesses) comes to an end;
(4) When one’s consecutive truancy amounts to two weeks in one term or amounts to one third of the total class hours of one whole term.
(5) When one doesn’t complete the study within the longest study period (including suspending schooling) specified by SCAU;
(6) When master’s degree students don’t pass two examinations for degree courses, and still fail the make-up examinations;
(7) When doctor’s degree students don’t pass one examination for any degree course.
(8) When one is subject to expulsion according to other regulations of SCAU.
Article 39 If students require to leave school on their own initiative, they must fill in Application and Approval Form for Leaving School. After approval by international students’ colleges, the undergraduates’ forms are forwarded to Academic Affairs Division for ratification and file-keeping. After the approval by international students’ colleges, the undergraduates’ forms are forwarded to Academic Affairs Division for ratification and file-keeping. After the approval by international students’ supervisors and colleges, the undergraduates’ forms are forwarded to Graduate School for ratification and file-keeping.
Article 40 If students are to be expelled from school due to violation of regulations or no registration before the deadline set by SCAU, CIE will inform the students to go through relevant formalities of expulsion.
Article 41 If international students have different opinions on expulsion, they can appeal according to Appeal Resolution Rules for SCAU Students (No. 92, 2015, Office of SCAU).
Chapter XI Graduation, Completing of Schooling and Degree
Article 42 Academic certificates for international students are of three types: Certificate of Graduation, Certificate of Completion and Certificate of Degree.
Article 43 The international students who have earned the total number of credits as prescribed by the syllabus for the major and who have passed the defense of graduation thesis are approved for graduation. Certificates of Graduation are issued by Academic Affairs Division or Graduate School.
Article 44 University graduates who have met the requirements of an academic degree as stipulated in the Regulations of SCAU on Conferring Degrees to International Students will be conferred Certificates of Bachelor’s Degree, Master’s Degree or Doctor’s Degree (Chinese version).
Article 45 The international students who have not earned the total number of credits as prescribed on the curriculum for the major within specified period will be issued Certificates of Completion.
Chapter 12 Leaving School
Article 46 Only when international students have gone through the following formalities can they leave school.
(1) Fill in Lists for Leaving School;
(2) Return borrowed articles, books and so on to relevant departments;
(3) Return student ID card, library card, medical certificate;
(4) Go through check-out formalities.
Article 47 The international students who have completed schooling or graduated must leave school within two weeks after completing study. If students need to put off leaving school due to special reasons, they must apply to CIE and get approved.
Chapter XIII Annex
Article 48 CIE of SCAU reserves the right of further interpretation of the above regulations.
Article 49 The present regulations shall go into effect on the date of issue. Management Regulations on International Student of South China Agricultural University (No. 80, 2002, Office of SCAU) shall be repealed simultaneously.